Teams Meetings

Joining a Meeting

There are multiple ways to join a meeting

1. Outlook

Go to the Outlook app and select the calendar icon on the bottom menu. Then, tap on the meeting you would like to join. In the pop-up window, there will be a bar similar to the bar below that says "Join." This will allow you to join that Teams meeting.

If the button is not there, double-check that the meeting is being held virtually over Teams. If the meeting is not being held over Teams, the button to join will not appear.

2. Teams application.

Similarly in the Teams app, go to the calendar by selecting the calendar icon on the bottom of the screen. Then, tap the meeting and select "Join."

Once you tap "Join", your screen will allow you to choose your camera, microphone, and background settings. You may then click "Join Now" to join the meeting with your settings already in place.

During a Meeting

While you are in a meeting, you will see the following buttons on your screen.

• "People" allows you to see who is in the meeting.
• "Chat" will show the chat between participants of the meeting. This can be used to share specific details or messages in a written format with everyone in the meeting.
• Under the "More" button, you will find options to record the meeting, take notes, and other useful settings.
• "Camera" and "Mic" toggle on and off when you click them. In the photo above, they are both off, meaning no one in the meeting can see your video or hear you when you try to speak.

• The red button will exit you from the meeting.

Scheduling a Meeting

To schedule a meeting, go to the calendar section of Teams. Select the calendar button in the bottom right. This will open up a new screen where you can fill out all the necessary information.

• On this screen, fill out all the information for your meeting and select "Done" in the top right corner.
• When you add attendees to the meeting, you will be able to see their availability for that time underneath their name.
• If you have added attendees, selecting "Done" will send them an invitation to their email. This meeting will then appear on your calendar.

Joining a Meeting

You can join a meeting in multiple ways.

The first is to go to your calendar in Outlook by selecting the calendar icon on the leftmost sidebar. Then, click on the meeting you would like to join. In the pop-up window, there will be a blue button that says "Join." This will join that Teams meeting.

You can also join a meeting through the Teams application. Similarly, go to the calendar feature by selecting the calendar icon on the left. Then, select the meeting and select "Join."

If the button isn't there, double-check that the meeting is held virtually over Teams. If a meeting is not over Teams, no button will appear.

During a Meeting

While you are in a meeting, you will see the following buttons across the top of the screen.

• "People" allows you to see who is in the meeting.
• "Chat" will show the chat between participants of the meeting. This can be used to share specific details or messages in a written format with everyone in the meeting.
• "Reactions" give options for emojis that will show with your video when you want to react to something in the meeting.
• Under the "More" button, you will find options to record the meeting, take notes, and other useful settings.
• "Camera" and "Mic" toggle on and off when you click them. In the photo above, they are both off, meaning no one in the meeting can see your video or hear you when you try to speak.
• "Share" will allow you to share your screen with the meeting. This is useful in showing presentations or demonstrations on the computer.
• "Leave" will exit you from the meeting.

Scheduling a Meeting

To schedule a meeting, go to the calendar section of Teams. Select the "New Meeting" button in the top right. This will open up a new screen where you can fill out all the necessary information.

• On this screen, fill out all the information for your meeting and select "Send" in the top right corner.
• When you add attendees to the meeting, you will be able to see their availability for that time underneath their name.
• If you want to see a schedule containing everyone's availability, select the "Scheduling Assistant" tab at the top of the screen.
• If you have added attendees, selecting "Send" will send them an invitation to their email. This meeting will then appear on your calendar.