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Dining Services

Employee Termination Policy

November 18, 2025 09:09 AM

Policy

When an employee ends their employment with BYU Dining Services, it is the responsibility of their supervisor to submit the appropriate “end job” or “terminate employee” task in Workday. It is also their supervisor's responsibility to follow the steps on the Employee Termination Checkout Form and submit the completed form to the Dining Services Administration Support Manager.

Dining Services supervisors and managers should perform regular audits of their teams and cost centers to ensure everyone showing is still an active employee.

Procedure

Workday Termination Steps

When a supervisor is informed of an employee ending their employment, they should submit an “end job” task in Workday.

  1. For student employees, “end job” should always be used.
  2. For staff employees, “end job” can also be used, and the task will automatically switch to a “terminate employee” task. The supervisor can also terminate the employee from their profile in Workday.
  3. For hourly employees, supervisors should continue to monitor time approvals and not approve any time submitted that was not worked.
    1. Supervisors should follow up with employees who have not submitted time to ensure that 1) the employee is paid correctly, and 2) if the employee is no longer working, their job is formally ended in Workday.
  4. Supervisors should also check their teams regularly (at least monthly) to ensure their team members listed are all active employees.
    1. Supervisors can view their profile in Workday and then click on “Team”.

Workday Cost Center Review Steps

Supervisors should also check their cost centers regularly (at least monthly).
This can be done by clicking on the supervisor’s profile in Workday and then clicking on “Team”.

  1. Search for the appropriate cost center using the search bar in Workday.
  2. Click on “Members”.
  3. Audit that all members in the cost center are active and receiving their pay. Managers should ideally be checking this for all employees, but especially their full-time employees.
  4. If an employee is in the cost center but should be using a different cost center, the supervisor should contact their HR Business Partner (Byron Noel).
  5. If an employee is in their cost center but is no longer employed with Dining Services, the supervisor should submit the “end job” task referenced above.

Any questions or problems regarding the process to submit student terminations can be directed to the HR Operations Center (801-422-9675).

Any questions or problems regarding the process to submit staff terminations can be directed to the HR Business Partner.

Revision History

- 11/2025 - Policy Approved by Dining Serivces Executive Team.