Policy
BYU Dining Services locations may either provide uniforms for student employees to use during a single shift or issue uniforms that students are expected to return when their employment ends.
While each location may have its own procedures and policies, this policy establishes a standardized agreement and return process for locations that issue uniforms to students for ongoing use during their employment.
Procedures
Uniform Issuance Agreement
- A signed copy of the Uniform Issuange Agreement is either stored by the student employee's supervisor or attached to their profile on Workday.
- If the uniform is lost, damaged, or not returned at the end of the student's employment, the supervisor should use the information on the issuance agreement to fill out the Uniform Replacement Fee Report.
Uniform Replacement Fee Report
- The Uniform Replacement Fee Report is used to report the information needed in order to charge a student employee if their uniform is lost, damaged, or not returned at the end of their employment.
- The form can be completed in the linked template and then submitted to the Dining Services Accounting Office at maren.johnson2@byu.edu. An accounting clerk will then transfer the data to a spreadsheet that will be sent to Student Accounts Receivable. When the student’s account is charged, the credit will go to the account of the area where the student was employed.
- In the case that a former student employee is charged and then returns their uniform, please notify the Dining Services Accounting Office at maren.johnson2@byu.edu. An accounting clerk will then begin the process of refunding the charge to the student.
Additional Information
Revision History
- 3/30/2026 - Policy revised by the Dining Executive Team.