Official BYU Catering and Food Distribution Policy
Brigham Young University strives to ensure that food at university events is prepared and served using safe food-handling practices and according to applicable health laws and regulations.
All university events that are open to the general public, that are open to the general student body or the campus community, or for which anyone may purchase a ticket to attend are considered public events under applicable state and local health laws.
Public events include:
- Women's Conference events
- Education Week events
- Athletic events
- Wellness events
- Student Life events
- Any event sponsored by a university college, department, division, club, or academic association to which the general public, the general student body, and/or the general campus community is invited.
All public events that serve or offer food require a permit issued by the Utah County Health Department. All food at public events must be purchased from BYU Dining Services or from an approved off-campus caterer. BYU Dining Services holds annual permits to serve food on campus. All university units that organize or sponsor public events not using BYU Dining Services must coordinate health permits directly with the Utah County Health Department. As applicable, BYU Dining Services may coordinate jointly with university units and approved off-campus caterers. BYU Dining Services may charge administrative fees to cover the cost for use of BYU Dining Services facilities, equipment, supplies, or personnel.
University events that are not open to the public, that limit participants to a predetermined group of people, or that are organized and restricted to a particular university unit are private events for which permits are not required.
Private events include:
- College, department, division, club, or academic association lunches, meetings, or parties
- Events limited to invited guests, or for which an RSVP is required
- Retirement parties.
In order to ensure that food at private events is prepared and served using safe food-handling practices, all food at private events must be purchased from BYU Dining Services or from an approved off-campus caterer. Any questions regarding public or private events should be directed to BYU Dining Services.
Private university events that involve fewer than twenty people are exempt from this policy.
University units must follow the requirements of the negotiated university beverage contract at all events, including at exempt events.
Approved Off-Campus Caterers
BYU Dining Services is the preferred provider of food and beverages for the campus community. However, university units may use approved off-campus caterers, for both public and private events, provided that the university units and the approved off-campus caterers follow the requirements described in this policy. Approved off-campus caterers may not provide beverages to university units in violation of the negotiated university beverage contract.
The university oversees all off-campus food caterers and vendors desiring to do business with the university, including outside caterers, activity promoters, fund-raising organizations, and groups or individuals associated with for-profit or nonprofit causes.
BYU Dining Services maintains on its Web site a list of approved off-campus caterers. Approved off-campus caterers have demonstrated to the university that they have the necessary business licenses, permits, health inspection reports, and insurance to protect the health of members of BYU s campus community. The process for approving off-campus caterers is free and is outlined in the implementing procedures to this policy. The university reserves the right to approve or reject any application or renewal by an off-campus food caterer.
Approved off-campus caterers may not use BYU Dining Services facilities, equipment, supplies, or personnel unless they have received prior approval from BYU Dining Services and paid the applicable fees. Approved off-campus caterers providing services to university units are responsible for all staffing, equipment, small wares (including serving utensils, thermoses, bowls, and linens) and proper food storage, preparation, and holding. In addition, approved off-campus caterers are also responsible for all applicable health permits, including temporary food permits.
Off-campus groups using university facilities must use BYU Dining Services or BYU Catering for all of their food service. University-affiliated ecclesiastical units with campus scheduling privileges are not required to follow this policy for their private events; however, they may not use BYU Dining Services facilities, equipment, supplies, or personnel unless they have received prior approval from BYU Dining Services and paid the applicable fees.
This policy applies to all university units.
Why do I need to use a BYU-Approved Caterer?
BYU has a responsibility to manage risk of all activities which take place on campus. Accordingly, the university has determined that the approved caterers meet University standards for liability and other insurance, business license, health department certification and have had regular Utah County Health inspections. It is anticipated that meeting these criteria will safeguard University students, faculty and staff, administration, and guests.
When do I need to use a BYU-Approved Caterer?
Any function where food is offered on campus or purchased with University funds must be through a BYU-Approved Caterer. The only exception is for small functions (less than twenty persons) such as office meetings.
Do I need to use a BYU-Approved Caterer if I’m only ordering pizza for my office?
Office meetings of less than 20 people are exempt from this policy.
What is the University’s Beverage Contract?
The University has contracted with the Coca-Cola Company for exclusive beverage representation on campus which benefits from this contract financially. The contract requires the University to only offer approved Coca-Cola products, stating that, "only Coca Cola Beverages will be sold, distributed, sampled, or otherwise made available on Campus”. All University units and departments are required to abide by this contract whether purchasing beverages through an approved caterer or providing their own beverages for on-campus functions. Beverages for individual consumption are not covered by this contractual agreement. View our Department Water Pricing here
Will the BYU-Approved Caterer know to follow the Beverage Contract?
Yes. Part of their agreement is to abide by the University’s Beverage Contract. The University asks for your support in notifying BYU Purchasing (801-422-7006) of any issue of non-compliance.
What if I want to use a caterer not on the approved list?
Caterers may be added to the list after appropriate due diligence. To initiate the process please contact, BYU Risk Management at (801) 422-4468. Download the “REQUEST TO QUALIFY-APPLICATION INSTRUCTIONS” document here. Please plan for at least two weeks for the approval process after BYU receives all required documents from the interested vendor.
BYU Dining Services Fee Schedule for Public Events*
|BYU Dining Services||
(public events are already covered by BYU’s food handling permit)
(included in the overall price)
(included in the overall price)
|BYU approved Off-Campus Caterer||Provided by approved off-campus caterer or $35 an hour if provided by BYU Dining Services||Provided by approved off-campus caterer or limited rental available from BYU Food-To-Go|
|Distribution of goods that do not need refrigeration or hot keeping|
|Complete and submit to BYU Catering the “Public Food Event Permit Application” form seven business days prior to the event.||Fill out the Application for Temporary Food Permit found on the Utah County Health Department Website.||Take the completed application to the Utah County Health Department Office 151 S University Ave., Provo and pay all applicable fees.||Display the Temporary Food Permit at the Event||Event Coordinator provided by approved off-campus caterer or BYU Dining Services supervises the safe handling of food. Event Coordinator will meet with the Utah County Health Department if an inspection occurs.|
If applicable, BYU Dining Services acts as the intermediary with the Utah County Health Department at the request of University Administration.